A conservation studio in Chicago is seeking an Office Manager/ Bookkeeper to join their team. The successful candidate will perform various accounting, production scheduling, human resource, and administrative tasks. This detail-oriented role requires excellent data entry, technology, and communication skills. The selected applicant is analytical, a problem solver, and can prioritize and manage their time. Bookkeeping knowledge is required with a minimum of three years’ experience in accounting, office administration, and/or production scheduling. A general interest in art conservation, art history, or fine art is preferred.
Responsibilities
o Review, enter, obtain approval, and pay all accounts payable transactions through QuickBooks
o Reconcile all credit card accounts and obtain supporting documentation to record them in QuickBooks
o Process customer invoices and receivables in QuickBooks
o Enter all detailed customer production orders and workflow into Wrike, our project management software
o Manage staff timecard submissions and PTO requests
o Maintain files, including personnel, financial, and other data, in digital record-keeping systems with accuracy and discretion
o Assist executive management during staff recruitment process. Once new employees are hired, implement onboarding processes, including new hire paperwork, background screenings, and benefit enrollment
o Maintain and update company policies, procedures, and training materials, and enforce company guidelines
o Maintain company software agreements and subscriptions
o Work with IT representatives to troubleshoot basic network issues
o Oversee third-party contracts and memberships with industry/trade partners
o Oversee educational programs and memberships for staff
o Prepare reporting and presentations as assigned
o Monitor shared company e-mail inboxes, including HR, recruiting, and billing inbox
o Manage office supply stock and equipment—order when necessary
o Provide ongoing administrative support to executive management
o Additional tasks, as assigned
Requirements
o Bookkeeping knowledge is required
o A minimum of three years of experience in accounting, office administration, and/or production scheduling is required
o Demonstrated problem-solving and analytical skills
o Bachelor’s degree or equivalent experience is required
o Previous data entry experience working in QuickBooks and other Intuit platforms, Salesforce, and Wrike is strongly preferred. The ability to adapt to new software platforms is essential
o A high proficiency in Microsoft Excel is required. Experience with other Microsoft programs is preferred
o Must be comfortable working in a fast-paced team environment and managing shifting priorities. Willingness to adapt and take on new roles as needed is crucial
o Excellent writing skills, grammar, and syntax are required
o Must exhibit excellent communication, organizational, and time management skills and the ability to multi-task and work within strict deadlines
o Superior accuracy and attention to detail are required
o A general interest in art conservation, art history, or fine art is preferred
How to Apply
Submit a cover letter and resume to recruiting@murkandco.com with “jobs.art, Job #7424” in the subject line.
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Posted on April 17