Collections

• Identifies, documents, and catalogs all pieces of art entering or leaving the Museum

• Supervises the development and maintenance of paper and electronic records on all objects owned by or on loan to the Museum, including records of provenance, purchase or donation, photographs, evaluation, insurance, condition, and location

• Coordinates and makes all arrangements to receive new acquisitions

• Accessions all new acquisitions to the Museum including gifts, bequests, purchases and exchange

• Coordinates deaccessions from permanent collection

• Administers fine art insurance policy for permanent collection

• Monitors permanent collection for conservation needs and makes recommendations to the Executive Director in consultation with the Conservator and Chief Curator

• Arranges for photography of exhibitions and of art objects as needed for collection records, committee presentations, research, and exhibition archives

Exhibitions

• Maintains exhibition schedule

• Arranges shipping and receiving of all art objects, including incoming loans, traveling exhibitions, and loans to other museums

• Arranges insurance for all loans and exhibitions

• Generates loan forms and exhibition contracts

• Supervises installations, de-installations, and re-installations of all exhibition space and supervises personnel involved in those activities

• Maintains files and archives of all exhibitions presented at the Museum and those exhibitions organized by the Museum

• Trains staff as required to impart art handling skills, professional museum related skills, and safety procedure

Administration:

• In conjunction with the Chief Curator, supervises the Administrative Assistant

• Works with the Chief Curator to develop and manage the departmental budget

• In collaboration with Chief Curator, reviews and updates core collections and exhibitions policies and procedures for Director’s approval

• Oversees departmental purchasing

• Functions as the secretary of the Collection Committee and Exhibition Committee and is responsible for keeping the minutes of the Committees’ meetings.

• Maintains departmental project calendar

• Attend and participate in Department Head, staff meetings, exhibition planning and interpretive planning meetings.

• Maintains good working knowledge of the Museum’s policies, procedures, educational practices and ideologies.

• Is knowledgeable of Museum’s collection and exhibition policies

• Is knowledgeable of and practices the AAM’s Code of Ethics

Other duties

• Coordinates departmental contributions to Museum activities outside the department, for Special Events and Education programs.

• Coordinates Art in Bloom logistics with Development Department; works with the Chief Curator to create the Art Selection List; oversee the installation of the flower arrangements; reviews and update guidelines and policies for this event.

• Coordinate Athena Society logistics involving the artwork: including the loan, shipping, and exhibition of artwork.

• Leads department emergency response efforts in conjunction with the Chief Curator

Education

• BA Degree (Art History or Museum Studies desirable) and MA preferred

Experience:

• 5 years previous museum experience in registration/collections management

• effective written and oral communication skills

• exceptional management and organizational skills

• knowledge of professional procedures of handling works of art

• ability to work effectively with others

• ability to multi-task and meet deadlines